Financial accounting
Digital financial accountingyou can rely on.
Your receipts flow to us through digital interfaces. We handle the rest. Integration instead of retyping, automation with human review, and reports you can genuinely decide on. No letters, no paperwork.
Digital collaboration
Paperless accounting, from the first message to the last receipt
At the start of each month, we remind you automatically. Your receipts reach us fully digitally, your bank and tools are integrated directly through interfaces. We do the bookkeeping, file your VAT, and you get your reports. The communication between us runs entirely digitally too. Post from the tax office we intercept and digitise for you. That's how digital accounting genuinely saves you time.
DATEV Unternehmen OnlineCommunication
Receipts & banks
Reports & tax notices
- DATEV Unternehmen Online
What you get
Accounting that thinks ahead, with as little effort for you as possible
At Vantoya, a dedicated team knows your company and your numbers inside out and reaches out before you have to ask. That's how we combine the advantages of a fully digital world with real, personal service.
For you, it's minutes
With the right integrations and tools, your accounting becomes a side note: receipts reach us digitally, uploaded by you or fully automatically through interfaces.
Proactive, not after the fact
Automatic reminders instead of email ping-pong: you always know what's still missing, and we get back to you within 24 hours whenever you need something.
Done right once, reliable for good
What we book holds up, in a tax audit just as much as in due diligence. No rework, no nasty surprises.
These companies trust us
Ready for accounting that runs?
Tell us briefly how things look on your side. We'll get back to you with the next steps.
What that means for you
For you, digital means better support, not less human
Plenty of firms call themselves “digital.” For us, that means a system of interfaces, automation and clear processes, run by people who take responsibility for every entry.
Reports
Numbers you can actually decide on
Accounting is not an end in itself. You regularly get your reporting package: monthly business analysis (BWA), trial balances, open items, cleanly prepared and filed digitally. So you always know where your company stands and decide on numbers instead of gut feeling.
- Monthly reports, delivered digitally
- Open items and liquidity in view
- A basis for reporting and financial planning
Automation with control
The speed of technology, the certainty of a professional
You get both, without choosing between fast and careful. For you, the pre-coding means speed. But no entry leaves our house unseen by a human: whatever the automation suggests, our tax professionals sign off first.
- Speed without the quality suffering
- No entry leaves us unchecked: a human approves each one
- You feel it in the result: clean numbers, on time, no back-and-forth
Cover you can rely on
If someone is out, your accounting keeps running anyway
With us, everything is documented digitally and without gaps: every agreement, every receipt, every process. If someone is on holiday or ill, their cover immediately sees the full history and continues at the same quality. You never explain anything twice and never wait just because one person happens to be away.
- Everything documented digitally and fully traceable
- Anyone on the team can take over seamlessly, even during holiday or illness
- Robust for audits, due diligence and an exit
„At Vantoya I have never printed a single thing, not one sheet of paper. I don't even own a printer. Everything arrives digitally, is booked digitally and is findable digitally.“
Financial accounting & annual accounts, Vantoya
From practice
What bad financial accounting costs
A client switched to us from their previous advisor. The returns had been prepared there but never filed with the tax office. Deadlines had long passed, and the handover reached us only partially. Here's how we handled it.
What we found
Prepared returns that were never filed with the tax office, plus an incomplete handover from the previous advisor.
What it actually cost
Missed deadlines and, for prior years, no filed return: an open risk towards the tax office.
How Vantoya solved it
We reworked the returns, filed them and reviewed the records, closing every gap.
Since then
Done right once, filed and archived: deadlines under control, no rework.
„We do it once, we do it right, and then it gets filed. You'd think that would be standard, but experience shows it isn't.“
What clients say
„With Vantoya, we've found a reliable partner who not only manages our accounting efficiently and digitally. What we particularly value is their proactive communication – they think along with us, respond quickly, and truly help us move forward.“
Niklas Janka, Founder
Let us take your accounting off your plate too
Tell us how your accounting runs today. We'll show you how much simpler it can be and how the switch works.
Onboarding
Three steps to your digital accounting service
Switching to us is not a project that costs you weeks. We take on most of the work and support you at every step.
1. Kickoff & connection
- We get to know your company and your numbers.
- We connect your bank, tools and prior systems via the DATEV interface.
- We set up your client platform access ready to go.
2. Set up processes
- Together we define how your receipts reach us.
- We standardise the setup of your accounting from the ground up.
- We take over data from your previous advisor, tidying included.
3. Ongoing support
- Automatic reminders keep you on track with no effort.
- We do the bookkeeping month after month and file your VAT.
- Your reporting package comes from a dedicated team.
Specialised, not a bit of everything for everyone
We work for three client groups and know their topics in detail: from the first funding round to business succession.
Services
Our financial accounting services
From ongoing bookkeeping to preparing the annual accounts: we take on your complete financial accounting.
Month after month
We code and post all transactions, captured through interfaces and automation, reviewed by our tax professionals.
Calculated on time and filed electronically with the tax office. You hear from us before anything is due.
Every receipt you upload lands automatically and audit-proof in DATEV Unternehmen Online, findable anytime, never a shoebox again.
We intercept notices and letters for you, digitise them and handle the reply.
Connections & processes
Qonto, Lexware, Personio and anything with a DATEV interface we connect directly. We can reliably connect over 500 systems.
Reminders, receipt requests and approvals run automatically through the client platform. You don't have to think about a thing, the system reminds you.
We take over your data, review the records and clean up what was left behind, even when the handover is bumpy.
All access runs encrypted and GDPR-compliant. Your data stays protected, and you keep control over who can access what.
Numbers & decisions
Monthly business analysis (BWA), trial balances and open items as a regular reporting package, the basis for your business decisions.
Clean numbers for investor updates, bank meetings and budget planning, prepared so you can work with them right away.
Accounting built to a standard that holds up under the eyes of auditors and investors, from the very first month.
Your accounting is the foundation: the annual financial statements grow from the same data, with no friction between two separate advisors.
Frequently asked questions about our accounting service
The most important points in brief. If your question isn't here, just drop us a line.
As little as possible. We look at your processes, understand what you need, and recommend the right solution and tools so invoices and receipts reach us automatically. We remind you of anything open, and whatever runs through interfaces happens without you lifting a finger.
The complete ongoing bookkeeping: we code and post all transactions, handle the advance VAT returns, archive your receipts audit-proof in DATEV Unternehmen Online and deliver monthly reports such as the business analysis (BWA) and trial balances. On top of that comes the preparation for your annual accounts, all from a single source. On request, we also take on your payroll accounting.
Digital bookkeeping means that your receipts, bank data and prior systems flow into the accounting directly and without paper, through interfaces. Instead of retyping folders, data is captured automatically, archived digitally and processed continuously. For you, that means less effort, always up-to-date numbers and audit-proof filing.
Accounting is the umbrella term for capturing all of your business transactions and covers several areas, including financial accounting, payroll accounting and asset accounting. Financial accounting, or Fibu for short, is the part that records income, expenses and assets and forms the basis for the advance VAT return, reports and the annual accounts. When people talk about “the accounting,” they usually mean exactly this financial accounting.
Anything with a DATEV interface we use directly, for example Qonto, Lexware or Personio. We can connect over 500 systems; very likely yours too.
It helps, but it doesn't decide. Recurring receipts are pre-coded automatically, and every entry is reviewed by our tax professionals. We never let anything run through fully automatically.
We intercept it for you: notices and letters go straight to us, get digitised and processed. You no longer get letters at home and still miss nothing, because we remind you and flag anything important that comes up.
We handle taking over your data and reviewing the records. Even when something was left behind at your previous advisor or data is missing, we find a way. For us, that's everyday work.
We usually answer requests within 24 hours. And if something takes longer, you get an immediate note that we're on it.
Contact
Hand off your bookkeeping and win back your time
Tell us briefly about your company and your accounting. We'll get back to you with the next steps.
More services
What else we handle for you
Payroll accounting
Payroll for startups, scale-ups and the Mittelstand, including the complex cases others turn away.
Learn moreAnnual accounts & tax returns
Reviewed in a four-eyes process, filed on time and cleanly documented, genuinely finished.
Learn moreTax advisory
Shaping, not just administering: succession, equity holdings, restructuring and international matters.
Learn more